Summary: Use the Articulate Presenter web object to group presentations.
If popularity is to be judged by the number of comments an article has, then the article Create A Menu For Multiple Presentations has to be near the top of the most read posts on the blog. It answers a need that many of us have on how to publish and distribute groups of presentations easily. It works well but it can be a little complicated to set up.
So in this article we look at a simpler idea for a menu which fulfils the main critieria for a menu-type solution:
- You build and publish the menu in Articulate Presenter
- The new module/presentation does not open in a new window but replaces the current window
This simpler method has a couple of other benefits too:
- You can publish all your presentations into a single Articulate presentation.
- You can publish the entire multi-presentation module to an LMS, Articulate Online or to your server.
Let us being by looking at a demo where I have grouped a number of French tutorials for Articulate Presenter into one main menu-driven presentation. Even if you don’t understand French, you’ll see how each box on the menu links to a separate Articulate Presenter tutorial, and that you can get back to the main menu by clicking the arrow at the extreme bottom right of the screen:
In this second demo, I have used exactly the same content but this time leveraging the inbuilt menu of the navigation menu in Articulate Presenter and not placing menu objects on the main slide. The first page is in Standard View. Clicking on a menu item on the left links to a separate Articulate presentation displayed in Slide Only view as a web object:
How Do You Do it?
The process is very easy. As you have seen, the main menu is in the first Articulate Presentation, and the actual content is embedded in secondary Articulate Presenter presentations in the form of web objects. It is a simple matter to have the web object display in Slide Only view to maximize the playback area of the embedded presentation.
What is a web object?
Just by way of a reminder, the Articulate Presenter web object is a unique and clever way of embedding any content that can be displayed in an HTML page. While many use it to include external web sites in their courses, it is a great way of adding anything that can’t be easily slipped into a regular PowerPoint page.
If you want to insert a learning object that is on your computer into your Articulate presentation, you just need to make sure that the launch HTML page is named index.html (change the name manually if it isn’t) and that all the files needed to make your object work, are also located in the same folder. Articulate Presenter will pull in the index.html plus all the other files and folders in that same folder.
You’ll want to make sure you have nothing else in there or that will get pulled in too
Embedding Articulate into Articulate
When you embed an Articulate Presenter presentation, you need to change the launch HTML file name from player.html to index.html. Articulate will automatically pull in the associated data and player folders. And you can do that for as many presentations as you like.
What is great is that all you can bundle all your content presentations into just one main presentation and upload it to your server or LMS.
Step By Step
In the above examples, there are five embedded presentations.
- Publish your content presentations to the Web.
- Rename the player.html to index.html for each content presentation.
- Prepare a menu presentation.
- Embed each of your content presentations into the main presentation using the web object. Your menu presentation might look something like this:
Notice the main title page and the five web object pages after each web object embeds one of my content presentations.
- Hyperlink or create invisible hotspots which link from the menu items to each of the pages in your presentation.
- Use branching in Slide Properties such that when people click on the next page arrow when viewing a web object, you take them back to the menu page.
- If you have the menu in the slide, then clear the Change View column. Your Slide Properties box will look something like this:
(Click on image to enlarge)
- If you are using the Articulate navigation panel for your menu, then your Slide Properties might look something like this:
(Click on image to enlarge)
- Make sure that your presentation fills up the screen when it is launched, both for the menu presentation and the content presentations or things might look too small for comfort. I used these settings in Player Templates to maximize real estate:
(Click on image to enlarge).
- Finally publish your menu presentation to whatever format you like it, be it to the Web, to your LMS, to Articulate Online, or to CD. Articulate will embed all your content presentations so you can distribute it wherever you like.
- You can also embed Engage and Quizmaker in the web objects or have them included in your Articulate presentations. Everything will be uploaded to your server or LMS if it is going online.
- If this is going on an LMS, you wil not be able to track individual quizzes within each content presentation but it could track to see if all web objects have been viewed, or you could have a final quiz at the back of your menu presentation.